Coeli management system redesign

Redesign a software to manage museum's collections

CMS to deal with all the digitalizations in museums and galleries

Coeli is a small team of product owners, marketing and developers based in Barcelona building digital tools for collections ranging from art pieces, to documents, and various items.

Background

They wanted to do an analysis of the current status of the interfase, and improve the UX and UI in general. I had the good fortune to work in this project with my colleague Flor Iwan.

Manage art & other objects for museums

Spain museum experts from different ages

Incremental changes for established users

General info

Research and discovery

The research and discovery was divided in two steps: First, a series of workshops with stakeholders and developers, to understand what are the main cases of use and the capabilities of the product. Second, a set of interviews with the main type of users that the platform is directed to. With the results of this two steps we generated user journeys and framed the main problems of the users.

Wireframes

Create basic wireframes to discuss our findings with the development and product and understand the feasibility of the project.

Then test and iterate with users.

Design system

In collaboration with the development team, we created a UI library tailored to the front-end framework used by our developers. This library streamlines the design process, ensuring consistency and efficiency across projects. By aligning design elements with the Coeli team workflows, we helped the development team to be more agile while improving the user experience.

Here is a sample of the resulting UI library

Final UI

Through close collaboration with developers, stakeholders, and end-users, we successfully redesigned the main screens of Coeli. By gathering insights from all parties, we identified key pain points and opportunities for improvement.

Outcomes

  • We finalized the first iteration of improvements to the platform
  • Thanks to working hand and hand with the developers in the ideation process, the development was super fast

Opportunities & recommendations

  • We need to test the live version with users to see that everything is working as expected
  • We need to define better improvement metrics to measure the success of the project